Purchasing assistant / client coordinator

JOB DESCRIPTION
PURCHASING ASSISTANT / CLIENT COORDINATOR :
• Prepare and process purchase requests and purchase orders.
• Assist to evaluate quotations and undertake negotiation for better terms/pricing and recommend selected supplier for sourcing of products and services.
• Ensure all contractors/vendors are registered in the system.
• Update and maintain supplier/contractor/vendor database.
• Update and maintain a standard price lists.
• Update and maintain records on materials/goods purchased, invoices & place delivery information.
• Maintaining filing of purchase documentations.
• Track deliveries and ensure timely supply/deliver the materials/goods to project/client place..
• Answer supplier and customer inquiries about order changes or cancellations and check requisition orders for accuracy.
• Provide administrative support on tender exercise and contract management matters.
• Assist Engineer/Executive, Client Coordination & Services to prepare and submission of quotation to clients.
• Sourcing quotation from vendor/supplier based on the Service Chit received.
• Coordinating and arranging Preventive Maintenance schedules with the appointed contractor.
• Assist Engineer/Executive, Client Coordination & Services to monitor supplier and customer invoices.
• Establish and maintain good relationship with clients and relevant third parties.
• Preparation and submission of Permit to Work (PTW) to client.
• Work closely with Contract & Procurement Department to ensure quotation’s recommending value is within the budget.
• Keeping records of customer interactions, transactions, comments and complaints.
• Managing Vendor/Supplier records.
• Perform any other duties as assigned by the superior from time to time.
JOB REQUIREMENT
Nationality Preferred Malaysians Only
Gender Preferred All Genders
Language Required English | Bahasa Malaysia | Mandarin/Cantonese | Tamil
Own Transport None
Experience Level < 1 year Minimum Education Required spm / diploma in related field fresh graduate Location Kuala Lumpur

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